Policy 6470 – Student Records

Student records shall be maintained in the interest of the student to assist school personnel in providing appropriate educational experiences for each student in the District.

The School Board recognizes the need for confidentiality of student records. Therefore, the District shall maintain the confidentiality of student records at collection, storage, disclosure and destruction. Student records shall be available for inspection or release only with prior approval of the student’s parent or guardian or the adult student, except in situations where legal requirements specify release of records without such prior approval.

Building principals shall have primary responsibility for the collection, maintenance and dissemination of student records in accordance with state and federal laws and established District procedures.

Student record notices shall be published annually in accordance with state and federal law.  All District staff will have an annual requirement regarding the expected handling and disclosure protocols related to student data.

Student records shall respect such student rights as enumerated by law and the information contained in them shall be clear and accurate. Amendment of records believed to be inaccurate, misleading or in violation of the privacy rights of the student may be requested.

Copies of records for students in special education containing progress and behavioral data shall be maintained in the Office of Special Education and Student Support. The Director of Special Education and Student Support shall have responsibility for the maintenance and confidentiality of all student records kept by the Office of Special Education and Student Support.

LEGAL REF.:

  • Wisconsin Statutes
    • Section 19.65              [rules of conduct; employee training; and security regarding personally-identifiable information]
    • Section 48.396            [law enforcement officer records]
    • Section 115.812(2)      [reporting information regarding specified students with disabilities to appropriate county departments]
    • Section 118.125          [state student records law; policies required]
    • Section 118.126          [privileged communications related to student alcohol and drug use]
    • Section 118.127          [law enforcement agency record information]
    • Section 118.51(8)        [full-time open enrollment; disciplinary and special education records]
    • Section 118.52(10)      [part-time open enrollment; disciplinary records]
    • Section 146.82            [confidentiality of patient health care records]
    • Section 146.83            [access to patient health care records]
    • Section 252.15            [access to HIV test results]
    • Section 767.41(7)        [custody and physical placement; parent access to records]
    • Section 938.396          [access to records; law enforcement and court records]
    • Section 950.08(2w)     [information provided by district attorney to schools in criminal cases]
  • Federal Laws
    • 20 U.S.C. §1232(g)     [Family Educational Rights and Privacy Act, the federal student records law]
    • 34 C.F.R. part 99        [U.S. Department of Education FERPA regulations]
    • 34 C.F.R. part 300, subpart F [U.S. Department of Education IDEA regulations; confidentiality   and maintenance of records]
    • 20 U.S.C. §7908         [providing high school students’ contact information to military recruiters and institutions of higher education]
    • 10 U.S.C. §503(c)       [providing high school students’ contact information to military recruiters]
    • 42 U.S.C. §1758(b)(6) [heightened privacy rules for students’ eligibility status and other National School Lunch Program records; see also 7 C.F.R. §245.6]

CROSS REF.:

ADMINISTRATIVE REGULATIONS: None

AFFIRMED: August 13, 1991

REVISED:

  • September 14, 1999
  • July 10, 2001
  • July 24, 2018
  • June 24, 2025

Rule 6470 – Student Records

  1. DEFINITIONS
    “Student records” include all data relating to an individual student other than notes or records maintained for personal use by teachers or other certified personnel that are not available to others, and records necessary for and available only to persons involved in the psychological treatment of a student, records created or received by the District after an individual is no longer a student in attendance and that are not directly related to the individual’s attendance as a student, and law enforcement unit records.

    1. “Progress records” mean those student records which include the student’s grades, a statement of the courses taken, the attendance record, the immunization records, and records of the student’s school extracurricular activities.
    2. “Behavioral records” mean those student records which include psychological tests, personality evaluations, records of conversations, any written statement relating specifically to an individual student’s behavior, tests relating specifically to achievement or measurement of ability, the physical health records, other than immunization records, law enforcement officer records and any other student records which are not progress records.
      1. “Special education records” include referral information (including notices and forms), signed parent/guardian consent for evaluation, individualized education program (IEP) team evaluations, individual reports, etc., the student’s IEP, placement decisions and signed parent/guardian consent or refusal, medical evaluations and prescriptions required to substantiate health care plans and medical evaluations used to substantiate a determination of disability.
      2. “Law enforcement agency records” include those records and other information obtained from a law enforcement agency relating to: (1) the use, possession or distribution of alcohol or a controlled substance by a student enrolled in the District, (2) the illegal possession of a dangerous weapon by a student, (3) an act for which a District student was taken into custody based on the law enforcement officer’s belief that he/she violated or was violating any state or federal criminal laws, and (4) the act for which a student enrolled in the District was adjudged delinquent. The law enforcement agency may provide such record information to the District on its own initiative or on the request of the District Administrator or designee, subject to the agency’s official policy. The District may also enter into an interagency agreement with law enforcement and other appropriate agencies to provide for the routine disclosure of record information in accordance with state law provisions. If a law enforcement agency denies access to any of the aforementioned records, the District may file a petition with the court seeking access to the records based on legitimate educational or safety interests in the records.
      3. “Court records” include those records received from a court clerk concerning a juvenile enrolled in the District who: (1) has had a petition filed with a court alleging that he/she has committed a delinquent act that would be a felony if committed by an adult, (2) has been adjudged delinquent, (3) has school attendance as a condition of his/her court dispositional order, or (4) has been found to have committed a delinquent act at the request of or for the benefit of a criminal gang that would be a felony if committed by an adult and has been adjudged delinquent on that basis.
      4. “Student physical health records” are those student records that include basic health information about a student including: the student’s immunization records, an emergency medical card, a log of first aid and medicine administered to the student, an athletic permit card, a record concerning the student’s ability to participate in an education program, the results of any routine screening test such as for hearing, vision or scoliosis, and any follow-up to such test, and any other basic health information as determined by the State Superintendent of Public Instruction.
      5. “Student patient health care records” include all records relating to the health of a student prepared by a health care provider that are not included in the “student physical health records” definition above. Any record that is required to be treated as a patient health care record is subject to different disclosure and confidentiality requirements than other behavioral records.
    3. Directory Data – The School Board has designated the following information as student directory data: student’s name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, photographs, degrees and awards received and the name of the school most recently previously attended by the pupil, and other similar information. Parents have the option to designate sharing of student directory data through the annual online registration process and at any point during the school year.  General directory requests will not include those students whose parents have opted out of sharing this information.
    4. Adult Student means a student who has attained 18 years of age. The consent required of and the rights accorded to the parent/guardian of a student while he/she was a minor shall thereafter only be required of and accorded to the adult student, except as otherwise provided.
    5. Law enforcement unit records include those records maintained by a law enforcement unit of the District that were created for the purpose of law enforcement. A “law enforcement unit of the District” is an individual, office, department, division or other component of the District that is authorized by the School Board to do any of the following: (1) enforce any law or ordinance, or refer to the appropriate authorities a matter for enforcement of any law or ordinance against any person other than the school district; and/or (2) maintain the physical security and safety of a public school. Law enforcement unit records relating to students must be treated according to the same limitations on use and disclosure that apply to a law enforcement agency’s treatment of any student’s records.
  2. CONFIDENTIALITY OF STUDENT RECORDS
    All student records are confidential, subject to (1) the following exceptions, (2) any other disclosures of student records that may be mandated by state or federal law, and (3) any more specific restrictions on disclosure that are imposed by a state or federal law that protects specific records to a greater extent than provided under these procedures:

    1. Release of Student Records to Adult Students and Parents/Guardians
      1. A student or the parent or guardian of a minor student shall, upon request, be shown and provided with a copy of the student’s progress records.
      2. To the extent authorized by state and federal law, an adult student or the parent or guardian of a minor student shall, upon request, be shown the student’s behavioral records in the presence of a person qualified to explain and interpret the records. Such a student or parent or guardian shall, upon request, be provided with a copy of the behavioral records.
      3. To the extent authorized by state and federal law, a parent shall have access to a student’s school records regardless of whether the parent has legal custody of the student, unless the parent has been denied periods of physical placement with the child as ordered by the court.
      4. Personally identifi­able information from an adult student’s records may be disclosed to the student’s parent(s)/guardian, without the adult student’s written consent, if the adult student is a dependent of his/her parent(s) or guardian under the Internal Revenue Code. An exception shall be made when an adult student has informed the school, in writing, that the information may not be disclosed.
      5. Adult students or parents/guardians of minor students shall be provided a copy of the student’s records upon request, including the student’s transcript, at no cost consistent with legal requirements. Transcripts requested by adult students or parents/guardians of minor students to be provided to other persons, agencies or institutions shall be provided at cost.
    2. Access to Student Records (Other than Patient Health Care Records) by School Officials
      1. School officials shall have access to a student’s records only if they have a legitimate educational interest, including safety interest, in the record. A “school official” is a person employed by the District who is required by the Department of Public Instruction (DPI) to hold a license; a law enforcement officer(s) who is individually designated by the Board and assigned to the District, a person who is employed by or working on behalf of the District as an administrator, supervisor, instructor or support staff member (including health or medical staff); a person serving on the Board; a person or company with whom the District has contracted to perform a specific task (such as an attorney, hearing officer, auditor, medical consultant or therapist); or a person serving on an official committee such as a disciplinary or grievance committee, or assisting another school official in performing his/her tasks. A school official has a “legitimate educational interest” if the official needs to review a student record in order to fulfill his/her professional or District responsibility.
      2. Law enforcement agency record information received by the District may be made available to those school officials with legitimate educational interests, including safety interests, in the information. If law enforcement agency record information obtained by the District relates to a District student, the information may also be disclosed to those District employees who have been designated by the Board to receive that information for the purpose of providing treatment programs for District students. The information may not be used as the sole basis for suspending or expelling a student from school, or as the sole basis for taking any other disciplinary action against a student, except action under the District’s athletic/activity code.
      3. Law enforcement unit records may be made available to school officials under the same conditions as outlined above regarding access to law enforcement agency record information.
      4. Court records obtained by the District must be disclosed to District employees who work directly with the juvenile named in the records or who have been determined by the Board to have legitimate educational interests, including safety interests, in the information. An employee cannot further disclose the information, and the information cannot be used as the sole basis for suspending or expelling a student from school, or as the sole basis for taking any other disciplinary action against a student, except action under the District’s athletic/activity code.
      5. Notwithstanding their confidential status, student records may be used in suspension and expulsion proceedings and by individualized education program teams under special education laws.
    3. Release of Student Progress or Behavioral Records (Other Than Patient Health Care Records) to Others
      1. Student records shall be disclosed at the request or order of a court. The District will make a reasonable effort to notify a parent or guardian of a court order for disclosure of student records prior to complying with the order except when (1) a parent or guardian is a party to a court proceeding involving child abuse and neglect or dependency matters and the order is issued in the context of such a proceeding; (2) the court order itself prohibits such notice; (3) or any applicable law prohibits disclosure of the order to the parent or guardian.
      2. If school attendance is a condition of a student’s dispositional order under state law, the District shall notify the court or, if the student is under the supervision of an agency, the agency that is responsible for supervising the student shall be notified within five days after any violation of the condition by the student.
      3. A law enforcement agency shall be provided a copy of a student’s attendance record if the law enforcement agency certifies in writing that the student is under investigation for truancy or for allegedly committing a criminal or delinquent act and that the law enforcement agency will not further disclose the student’s attendance record information except as permitted by law.If a student’s attendance record is disclosed to a law enforcement agency for purposes of a truancy investigation, the student’s parent/guardian shall be notified of that disclosure as soon as practicable after that disclosure.
      4. A fire investigator shall be provided a copy of a student’s attendance record if the fire investigator certifies in writing that: (a) the student is under investigation for arson, (b) the student’s attendance record is necessary for the fire investigator to pursue his/her investigation, and (c) the fire investigator will use and further disclose the student’s attendance record only for the purpose of pursuing that investigation.
      5. The District may disclose student records to appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health or safety of any individual. In making this determination, the District may take into account the totality of the circumstances pertaining to a threat to the health or safety of a student or other individuals. If the District determines that there is an articulable and significant threat to the health or safety of a student or other individuals, it may disclose information from student records to any person whose knowledge of the information is necessary to protect the health or safety of the student or other individuals. The District shall record the following information when it discloses student record information under this exception: (1) the articulable and significant threat to the health or safety of a student or other individuals that formed the basis for the disclosure; and (2) the parties to whom the District disclosed the information.
      6. For any purpose concerning the juvenile justice system and the system’s ability to effectively serve a student, prior to adjudication:
        1. The District shall disclose pertinent student records to an investigating law enforcement agency or district attorney if the person to whom the records are disclosed certifies in writing that the records concern the juvenile justice system and the system’s ability to effectively serve the student, relate to an ongoing investigation or pending delinquency petition, and will not be disclosed to any other person except as otherwise authorized by law.
        2. The District may disclose student records to a city attorney, corporation counsel, agency as defined in section 938.78(1) of the state statutes, intake worker under section 48.067 or 938.067 of the statutes, court of record, municipal court, private school or another school board if disclosure is pursuant to an interagency agreement and the person to whom the records are disclosed certifies in writing that the records will not be disclosed to any other person except as otherwise authorized by law. This disclosure can be made for any purpose concerning the juvenile justice system and the system’s ability to serve a student prior to adjudication.
      7. On request, the District may disclose student records that are pertinent to addressing a student’s educational needs to a caseworker or other representative of the Department of Children and Families, a county department under sections 46.215, 46.22 or 46.23 of the state statutes, or a tribal organization, as defined in 25 USC 450b(L), that is legally responsible for the care and protection of the student, if the caseworker or other representative is authorized by the department, county department, or tribal organization to access the student’s case plan.
      8. The District, when reporting a crime that may have been committed by a student with a disability, is required to ensure that copies of the student’s special education and disciplinary records are provided to the law enforcement authorities to whom the District has reported the crime. However, such disclosures must be pursuant to an applicable provision for disclosure under state and federal student records law. In general, the District will consider the following: (1) whether disclosure of the records is appropriate due to the existence of a health and safety emergency; and (2) if no imminent emergency exists, whether parent or guardian consent has been obtained for the disclosure or whether some other basis exists under the state and federal student records laws.
      9. The District shall make student records available for inspection or, upon request, disclose the contents of student records to authorized representatives of the Department of Corrections, the Department of Health Services, the Department of Children and Families, the Department of Justice, or a district attorney for use in the prosecution of any proceeding or any evaluation conducted under Chapter 980 of the state statutes (related to commitment of sexually violent persons), if the student records involve or relate to an individual who is the subject of the proceeding or evaluation.
      10. Upon the written permission of an adult student, or the parent or guardian of a minor student, the school shall make available to the person named in the permission form the student’s progress records or such portion of his/her behavioral records as determined by the person authorizing the release. Law enforcement records may not be made available under this exception unless specifically identified by the adult student or by the parent or guardian of a minor student in the written request. Student records shall be provided to a court in response to a subpoena by parties to an action for in camera inspection, to be used only for purposes of impeachment of any witness who has testified in the action.
      11. The District will make a reasonable effort to notify a parent or guardian of the subpoena prior to complying with the subpoena except when (1) a parent or guardian is a party to a court proceeding involving child abuse and neglect or dependency matters and the subpoena is issued in the context of such a proceeding; (2) the subpoena itself prohibits such notice; (3) or any applicable law prohibits disclosure of the subpoena to the parent or guardian.
      12. Under conditions where the disclosure is permitted under state and federal law, the District shall provide to DPI, or another authorized federal, state, or local agency, or such an agency’s authorized representative, any student record information that relates to an audit, evaluation, or any compliance or enforcement activity, that is associated with a federal or state-supported education program. In the case of disclosures to DPI, the District shall provide student records needed by the department to determine compliance with requirements under Chapters 115 to 121 of the state statutes. Student records may also be provided to DPI for other purposes consistent with state and federal law.
      13. Information from a student’s immunization records shall be made available to state and local health officials to carry out immunization requirements. Summary student immunization data shall be reported. Individual student information for those students out of compliance with school immunization laws shall not be reported to the local health department or to the District Attorney without specific written parental consent for the reporting.
      14. Upon request and after obtaining written consent to the extent required by federal law, the names of students who have withdrawn from school prior to graduation to participate in a program leading to graduation or an equivalency diploma shall be provided to the technical college district board in which the public school is located or, for verification of eligibility for public assistance, to the Department of Health Services, the Department of Children and Families or a county department under section 46.215, 46.22 or 46.23 of the state statutes.
      15. Annually, on or before August 15, the District shall report to the appropriate community services boards established under sections 51.42 and 51.437 the names of students who reside in the District, who are 16 years of age or older, who are not expected to be enrolled in an educational program two years from the date of the report and who may require services under section 51.42 or 51.437 (community mental health, development disabilities, alcoholism and drug abuse). The parent(s) or guardian(s) of such students shall be contacted to obtain informed consent prior to making such a report.
      16. The District shall provide student records necessary for purposes of open enrollment in another public school district to the extent required by law. These records may include copies of any individualized education program (IEP) that has been developed for a student with a disability and the following student discipline-related records:
        1. A copy of any expulsion findings and orders or records of any pending disciplinary proceedings involving the student;
        2. A written explanation of the reasons for the expulsion or pending disciplinary proceedings; and
        3. The length of the term of the expulsion or the possible outcomes of the pending proceedings.
        4. Copies of student records shall be provided without unnecessary delay at cost to the person or agency who is authorized to inspect them.
    4. Release of Student Patient Health Care Records
      Except as otherwise provided, student patient health care records may only be released to persons specifically designated in the state patient health care records laws or to other persons with the informed consent of the patient or a person authorized by the patient. Any part of a student health care record that concerns the results of a test for the presence of HIV or antibody to HIV (the virus which causes acquired immune deficiency syndrome – AIDS) shall be confidential and may be disclosed only with the informed written consent of the test subject.
    5. Release of Directory Data
      Directory data will be released as outlined below, unless the parent/guardian or adult student informs the principal of any or all items he/she does not wish to have released without prior written consent of the parent/guardian or adult student. The District will give annual written notice to adult students and parents/guardians of the categories of information that the Board has designated as directory data with respect to each student and inform them that they may inform the school that all or any part of the directory data may not be released without the prior consent of the parent/guardian or adult student.  The District will not release directory data after the District has been restricted from doing so by any of those parties.

      1. If a school has followed the notification procedure outlined above, and the adult student or parent/guardian does not object to the directory data being released, the building principal or district may release student directory data.
      2. If a school has followed the notification procedure as outlined above, and the adult student or parent/guardian does not object to the directory data being released, the Board Clerk or designee shall, upon request, provide a technical college district board with the name and address of each such student who is expected to graduate from high school in the current school year.
      3. If the school has followed the notification procedure outlined above, and the adult student or parent/guardian does not object to the directory data being released, the Board Clerk or designee shall, upon request, provide any representative of a law enforcement agency, district attorney, city attorney or corporation counsel, county department under sections 46.215, 46.22 or 46.23 or a court of record or municipal court with such directory data information relating to any such student enrolled in the District for the purpose of enforcing that student’s school attendance, to respond to a health or safety emergency or to aid in the investigation of alleged criminal or delinquent activity by a student enrolled in the District.
    6. Transfer of Records
      The District shall transfer to another school (including private schools and out-of-state schools) or school district all student records relating to a specific student (including disciplinary and other behavioral records; and not including records treated as patient health care records or certain treatment records for which informed consent for disclosure has not been obtained) if it has received written notice:

      1. from an adult student or the parent or guardian of a minor student that the student intends to enroll in the other school or school district;
      2. from the other school or school district that the student has enrolled; or
      3. from a court that a student has been placed in a secured correctional facility, secured child caring institution or a secured group home.

      The District forwards student records as requested so long as the disclosure is for purposes related to the student’s enrollment or transfer.  Student records shall be transferred no later than the next working day of receiving the records transfer request.

  3. APPEALING THE CONTENT OF STUDENT RECORDS
    1. A parent or guardian or adult student who believes that information contained in the student’s records is inaccurate, misleading or otherwise in violation of the student’s rights of privacy may request the District to amend the records. Such request shall be addressed in writing to the school official having custody of the records. Within a reasonable time after receiving the request, the person having custody of the records shall decide whether to amend the records in accordance with the request and inform the parent or guardian or adult student of the decision.
    2. If the person having custody of the records refuses to amend the records, he/she shall inform the parent or guardian or adult student of the refusal and advise him/her of the right to a hearing. The request for the hearing shall be filed in writing with the District Administrator or designee. The parent or guardian or adult student shall be given notice of the date, place and time of the hearing reasonably in advance of the hearing.
      1. The hearing shall be conducted by the District Administrator or designee, who must be someone who does not have a direct interest in the outcome of the hearing.
      2. The parent or guardian or adult student shall be afforded the opportunity to present relevant evidence and may be assisted or represented by individuals of his/her choice at his/her own expense, including an attorney.
      3. The decision of the hearing officer shall be based solely upon the evidence presented and shall include a summary of the evidence and the reason for the decision.
      4. The hearing shall be held and the parent(s) or guardian or adult student informed of the hearing officer’s decision in writing within a reasonable period of time after the hearing.
      5. If the hearing officer decides that the information is inaccurate, misleading or otherwise in violation of the student’s privacy rights, the education records of the student shall be amended accordingly.
      6. If the hearing officer decides that the information is not inaccurate, misleading or otherwise in violation of the student’s privacy rights, the District shall inform the parent or guardian or adult student of the right to place a statement commenting upon the information in the education records and/or describing reasons for disagreeing with the decision of the hearing officer.
  4. RECORDS MAINTENANCE AND DESTRUCTION
    1. While students are attending school in the District, their records shall be maintained in the school of attendance. Upon transfer of the student to another school operated by the District, the records shall be transferred to that school. Special education student records shall be maintained as outlined below.  Patient health care records, law enforcement agency and law enforcement unit records shall be maintained separately from a student’s other records.
    2. Student records shall be contained within the student information system when possible. Physical student records that are not in the electronic system will be maintained in the student record folder. The principal will be responsible for having student records current and designating professional staff to review the student record folder.
    3. A record of each request for access to and each disclosure of personally identifiable information from a student’s record folder shall be maintained with such student’s records, except when the request is from or the disclosure is to the following person/party:
      • the parent/guardian or adult student;
      • a school official;
      • a party with written consent from the parent/guardian or adult student;
      • a party seeking directory data; or
      • a party seeking or receiving the records as directed by a federal grand jury or other law enforcement subpoena and the issuing court or other issuing agency has ordered that the existence or the contents of the subpoena or the information in response to the subpoena not be disclosed.
    4. When a student ceases to be enrolled in a school operated by the District, the student’s remaining student records shall be maintained as follows:
      1. Behavioral records that are identifiable to the student will be maintained for no longer than one year after the student graduated or last attended the school unless the student or his/her parent or guardian, if the student is a minor, gives permission that the records may be maintained for a longer period of time.
      2. The District will normally request consent to maintain the behavioral records of such former students (such as students with disabilities) for the period of time that such records may be needed for program audit purposes. If the District does not obtain such consent, the District will arrange to maintain records needed for audit purposes in a manner that is not identifiable to the individual student.
      3. Student progress records shall be maintained for a minimum of 5 years after the student graduates or ceases to be enrolled in the District, except that a student’s high school transcript shall be maintained permanently.
      4. Any request for the “directory data” of a former student will be treated according to the District’s policy on “directory data,” and, to the extent applicable, the District will continue to honor any valid request to opt out of the disclosure of directory information (e.g., such as the opt-out decision that was in effect when the student was last in attendance), unless such opt-out decision is appropriately rescinded.
    5. The Director of Special Education and Pupil Services shall oversee the management of the records of students with disabilities.
      1. The District shall inform the parent(s) or guardian of a student with disabilities, or the adult student if applicable, when personally-identifiable information that was collected, maintained, or used under the Individuals with Disabilities Education Act (IDEA) is no longer needed to provide educational services to the child. Except for a record of a student’s name, address, and phone number, his/her grades, attendance record, classes attended, grade level completed, and year completed, such personally identifiable information must be destroyed at the request of the parent(s), guardian, or adult student. By submitting a timely written request, the parent, guardian, or student may elect to take possession of the personally-identifiable records in lieu of having the records destroyed.
      2. Such a notice that certain records are no longer needed to provide a child with educational services will normally be given at the time the child graduates or otherwise ceases to be enrolled in the District. As further described above, the District will also normally, at the same time, request consent to maintain particular records for the additional time period that they are needed for program audit purposes.
  5. COMPLAINTS REGARDING ALLEGED NONCOMPLIANCE WITH FEDERAL REQUIREMENTS
    Adult students or parents or guardians of minor students may file a complaint with the Family Policy Compliance Office of the U.S. Department of Education for alleged District noncompliance with requirements of the federal Family Educational Rights and Privacy Act (FERPA).
  6. ANNUAL NOTICE
    Parents, guardians and adult students shall be notified annually of the following: (1) their rights to inspect, review and obtain copies of student records; (2) their rights to request the amendment of the student’s school records if they believe the records are inaccurate, misleading or otherwise in violation of the student’s rights of privacy; (3) their rights to consent to the disclosure of the student’s school records, except to the extent state and federal law authorizes disclosure without consent; and (4) their right to file a complaint with the Family Policy Compliance Office of the U.S. Department of Education.

    The notice shall be distributed to parents and guardians and adult students at the beginning of each school year. When a student transfers into the District after the above notice has been given, the student and his/her parent(s) or guardian shall receive a copy of the notice at the time and place of enrollment.

  7. OTHER NOTICES
    In a manner consistent with the requirements of applicable law, the District shall provide parents, guardians, and adult students with notice of the District’s student directory data designations and their right to opt-out of the release of such information as student directory data.

    With respect to high school students, the District shall also provide parents, guardians, and adult students with notice of the rights of parents, guardians, and eligible students to direct the District not to release certain student contact information to military recruiters or institutions of higher education without first obtaining prior written consent from the parent or guardian of a minor student or (if applicable) the adult student. Unless a parent, guardian, or eligible student has affirmatively opted out of such disclosures of student contact information, federal law requires the District (1) to provide the names, addresses, and phone numbers of high school students to military recruiters and to institutions of higher education upon request; and (2) to additionally provide high school students’ electronic mail addresses to a military recruiter upon request.